Rental Rules and Details
All rentals after 11:00 pm are subject to a $x + GST event security fee in addition to the hourly rental fee.
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If alcohol is being served/consumed you must purchase a liquor license and a Host Liquor Liability Insurance Policy, with a minimum of $2,000,000 liability coverage, and list the Panorama Hills RA Ltd. as an additional insured on the policy. Both the liquor license and the Host Liquor Liability Insurance must be provided to staff no less than 1 MONTH PRIOR to the rental date. If booking is made with less than 1 month to rental date then the liquor license and insurance must be provided within 72 hours of booking. Host Liquor Liability Insurance can be purchased through Pal Insurance Brokers PalCanada – https://www.palcanada.com/index.php/en-us/event-hosts/party-alcohol-liability. Liquor license through the AGLC – https://aglc.ca/liquor/liquor-licences/applying-licence/liquor-licences-private-special-events. Failure to provide the liquor license and/or the Host Liability Insurance coverage within the above time frame will result in rental cancellation and loss of reservation deposit.
Host Liquor Liability Insurance can be purchased through Pal Insurance Brokers and Liquor license through the AGLC
Late Fee:
A fee of $x + GST per floor rented will be charged and deducted from the security deposit for any rental group that has not cleaned up and fully vacated the rental space at the time indicated in this
Cleaning Fee:
For any rental that does not return the rented space in pre-rental condition, a $x + GST fee will be charged and deducted from the security deposit. Rental applicant will be provided a cleaning
False Alarm Fee:
If there is a false fire alarm call during the event the member will be responsible for paying the fine. The City of Calgary Fire Department’s fine for a false alarm event may vary from $300 and upwards.
Date, time and facility space requirement changes FOR AFTER HOURS RENTALS can be made up to 2 weeks (14 days) prior to the rental date if there is schedule permitted and/or space availability. For all rental during REGULAR FACILITY OPERATION HOURS, changes to date, time and facility space requirements can be made up to and including the date of the rental permitted if there is schedule and/or space availability. An administration fee of $x + GST will be charged for any changes to the signed rental agreement plus any applicable fees for extending rental time or requiring additional space. Changes must be made in person at the Panorama Hills Community Centre. No changes over the phone. A new rental agreement will have to be completed for any and all changes. All cancellations before 2 Weeks (14 Days) result in the forfeiture of $x dollars. Any cancellation within 2 weeks (14 days) or less prior to the rental date will result in the loss of the entire cost of the rental. This includes rental fee, and event security fee (if applicable).
Any damage to the rental space, facility equipment, any room, or any outdoor grounds area, whether rented or not, by the rental applicant and/or their guests will result in the deduction of fees from the security deposit to compensate for repair and or replacement costs. Additionally, fees will be deducted from the security deposit to offset any costs associated with any extra security that may be required to deal with any unruly behaviour during the rental or any fees/fines incurred by the Panorama Hills Association as a result of negligence and/or the behaviour of the rental applicant and/or the rental applicant’s guests. Any violation of the rules, regulations and conditions of this rental agreement can and will result in the loss of the security deposit as compensation as deemed necessary by management of the Panorama Hills Community Centre and/or the Panorama Hills RA Ltd. Board of Directors.