Rental Rules and Details
Rental rules and requirements for booking and using community spaces at the Panorama Hills Community Centre.
Seating Arrangements
Review here to see possible seating arrangements you can choose from.
Event Security Fee:
All rentals after 10:00 pm are subject to a $150 + GST event security fee in addition to the hourly rental fee.
Host Liquor Liability Insurance:
If alcohol is being served/consumed you must purchase a liquor license and a Host Liquor Liability Insurance Policy, with a minimum of $2,000,000 liability coverage, and list the Panorama Hills RA Ltd. as an additional insured on the policy. Both the liquor license and the Host Liquor Liability Insurance must be provided to staff no less than 1 MONTH PRIOR to the rental date. If booking is made with less than 1 month to rental date then the liquor license and insurance must be provided within 72 hours of booking. Host Liquor Liability Insurance can be purchased through Pal Insurance Brokers PalCanada – https://www.palcanada.com/index.php/en-us/event-hosts/party-alcohol-liability. Liquor license through the AGLC – https://aglc.ca/liquor/liquor-licences/applying-licence/liquor-licences-private-special-events. Failure to provide the liquor license and/or the Host Liability Insurance coverage within the above time frame will result in rental cancellation.
Host Liquor Liability Insurance can be purchased through Pal Insurance Brokers and Liquor license through the AGLC
Late Fee:
A fee of $50.00 + GST per half hour will be charged for any rental group that has not cleaned up and fully vacated the rental space at the time indicated in this agreement. This fee will continue to be charged for every 30 mins past the rental end time.
Cleaning Fee:
For any rental that does not return the rented space in pre-rental condition, a $300.00 + GST fee will be charged. Rental applicant will be provided a cleaning checklist and be given a pre-rental walkthrough of the space prior to taking possession of the requested space. Staff will conduct a post rental walk through after clean-up is completed.
False Alarm Fee:
If there is a false fire alarm call during the event the member will be responsible for paying the fine. The City of Calgary Fire Department’s fine for a false alarm event may vary from $300 to $1,000.
Change Fee:
Date, time and facility space requirement changes for any rental during can be made up to and including the date of the rental permitted if there is schedule and/or space availability. Changes can only be made within facility operating hours (9am to 10pm).
An administration fee of $25 + GST will be charged for any changes to the signed rental agreement plus any applicable fees for extending rental time or requiring additional space. A new rental agreement will have to be completed for any and all changes.
Cancellation Fee:
Cancellations made between 6 months and 3 months prior to the rental date will result in the forfeiture of 25% of the rental fee.
Cancellations made between 3 months and 1 month prior to the rental date will result in the forfeiture of 50% of the rental fee.
Any cancellation made within 30 days or less of the rental date will result in the forfeiture of the full rental fee. This includes event security fee (if applicable).
During the Rental
The applicant and member of the Panorama Hills Residents Association who books the facility must be present during the entire duration of the rental. One of the members listed on the property must be present at the rental to complete a Pre and Post walkthrough with a staff member.
Compensatory Fees:
Any damage to the rental space, facility equipment, any room, or any outdoor grounds area, whether rented or not, by the rental applicant and/or their guests will result in the deduction of fees from the security deposit to compensate for repair and or replacement costs. Additionally, fees will be deducted from the security deposit to offset any costs associated with any extra security that may be required to deal with any unruly behaviour during the rental or any fees/fines incurred by the Panorama Hills Association as a result of negligence and/or the behaviour of the rental applicant and/or the rental applicant’s guests. Any violation of the rules, regulations and conditions of this rental agreement can and will result in the loss of the security deposit as compensation as deemed necessary by management of the Panorama Hills Community Centre and/or the Panorama Hills RA Ltd. Board of Directors.